Página de libro

Post Grant

Rae Ann Dougherty - USA
RaeAnn Dougherty • 9 Junio 2022
Post Grant

POST-GRANT

A formal way to update the funders and a proof of what the organization accomplished with the grant is through a grant report. Many funders have some grant reporting guidelines, but some funders have no guidelines. Additionally, documentation should remain on-file in case there is an audit or other reviews.

 

To close off the grant, the following are the considerations:

 

  1. Finalize the Accounts
  • Accurately record expenses and any valid adjustments that need to be made.
  • Ensure maximum usage of any remaining fund on meaningful, beneficiary focused activities, if allowed.
  • Arranging for proper disposition of assets such as equipment and supplies.
  • Double-check the totals to ensure accurate reporting.

 

  1. Understand and Identify the Funder’s Reporting Requirements

 

  1. Prepare Reports
  • Ensure accurate and complete reports. The type or reports may be:
  • Narrative Report/Project Report. This may contain:
    • Cover letter to express gratitude to the funder
    • Grant activities, with pictures if possible
    • Outcomes and impact to organization and to girls
    • Changes to the grant, if any
    • Challenges and lessons learned
    • Future plans and sustainability
  • Financial Report – may include budget report to track the proposed and actual amounts. Explain variations from budget, if any.
  • Monitoring and Evaluation Report Testimonials from Users
  • Survey Results from Participants

 

  1. Prepare Files and Reports in Case of a Funder Audit
  • An important thing to remember is that grant projects may be subject to an internal or external audit. Grantees must ensure that the files and reports are adequate, readily available and retained for a period of time.

 

  1. Reports Should Meet the Deadlines
  • Coordinate submission of reports to the grantor.

 

  1. Maintain Communication and Establish Network with the Grantor
  • Keeping the line open and establishing a good relationship between the grantor and the grantee is an ingredient to a successful grant management. Who knows, there may be another project funding from the same grantor or open the gate for new grantors.