28 November 2025
Dear Friends,
We’re seven months away from the World Conference in June 2026 and we’ve got some important updates to get you prepared. Registrations and the Call for Nominations for the World Board open next month, so now’s the time to begin identifying suitable candidates for this role.
To stay informed about the latest Circulars, documents and deadlines, visit the World Conference page on Campfire, this space will be updated regularly.
This email includes:
- World Conference Registration
- Call for Nominations for the World Board
- Reminder: Deadline for Proposed Motions
- Call for Olave Award Nominations
- Draft Rules of Procedure
- Circulars and Important Deadlines
World Conference Registration
- Registration will open on 12 December 2025.
- Registration will be available in Arabic, English, French and Spanish.
You have three options when registering for the World Conference:
Option 1: Register and pay for your entire delegation as one group. An appointed person registers everyone at the same time and submits a single payment for the entire delegation.
Option 2: Register and pay for your delegation individually. Each member of the delegation will register themselves. If your delegation registers individually, you will not be able to submit a single payment for the group.
Option 3: Register and pay for specific members of your delegation. An appointed person will need to register and submit a single payment for those specific members.
Preparing for World Conference Registrations:
- All registered attendees must have a unique email address.
- Click here to view all questions you will be asked during the registration process, information you can begin gathering now.
- When registrations open, you can use the gathered information to complete registration on the event platform (Cvent).
- Click here to find the official Member Organisation delegation letter template. You will need to upload the completed letter during the registration process.
The Olave Baden-Powell Society (OB-PS) Event is happening together with the World Conference. If you are also an OB-PS Member, please indicate this when registering for the World Conference.
Please note: We will request your travel information at a later date.
Member Organisations will be able to register 1 Head Delegate, 1 Delegate and a maximum of 8 Observers.
If one third of your delegation is under the age of 30, MOs have the option to add 2 further (under 30) Observers. This would increase the maximum number of your delegation to 12.
Please register your delegation before 16 March 2026.
Member Organisations should make every possible effort for at least one third of their delegation to be under the age of 30.
Call for Nominations for the World Board
Nominations for the World Board will be launching on Campfire on 12 December 2025. The nominations pack will include details about the role and responsibilities, and the skills, expertise, and personal qualities we are seeking in new World Board members. This information will help guide your consideration of potential nominees for this important governance role.
We invite you to begin identifying potential nominees for the World Board.
Nominations will close at 23.59pm UTC on 9 February 2026.
Reminder: Deadline for Proposed Motions
The deadline for non-Constitutional Proposed Motions is 26 February 2026. If your Member Organisation is considering submitting a motion, please contact the Procedural Team at [email protected] well before the deadline. Guidelines on how to write and submit a Proposed Motion and the Proposed Motions form are available on Campfire.
The deadline for Proposed Motions that require a change in the WAGGGS Constitution and Bye-Laws has now passed and Constitutional Proposed Motions can no longer be submitted.
Call for Olave Award Nominations
Nominations are now open for the Olave Award 2024-2026!
The Olave Award is presented to Girl Guide and Girl Scout groups that have created positive change in their communities. The theme for this triennium is: "Intergenerational Leadership – From Youth Participation to Youth Leadership."
Girl Guide and Girl Scout groups with projects aligned to the theme that were active between 1st July 2023 and 30th November 2025, can submit their projects.
Projects can be submitted by completing the nomination form and sending it to [email protected] by 23:59 UTC on 31st March 2026.
Draft Rules of Procedure
To ensure the World Conference runs smoothly, we are pleased to share with you the first draft of the Rules of Procedure for consultation. If you would like to share feedback, propose changes, or request a one-to-one meeting to discuss the Rules of Procedure, please email [email protected] by 23:59 UTC on 1 January 2026.
The Governance Committee and Procedural Team will review your feedback and suggestions and share an updated version in mid-January. This will include a summary of how feedback received has been incorporated. Member Organisations then have a further opportunity to propose changes to the Rules of Procedure by submitting a Proposed Motion for consideration at the World Conference. The deadline for Proposed Motions is 26 February 2026.
Circulars and Important Deadlines
Leading up to the World Conference in June, we will be sharing Circulars with important registration information, documents, dates and deadlines.
The World Conference page on Campfire will be updated regularly with the latest information.
Visit the World Conference page
The banner image was taken during the 38th World Conference in 2023 in Cyprus.