Bye-Law III – World Conference
Attendees at World Conference
3.1 All sessions of the World Conference shall be open to the following:
3.1.1 Member Organisations (Full Members and Associate Members);
3.1.2 delegates including Head Delegates;
3.1.3 observers;
3.1.4 the World Board;
3.1.5 Approved Persons;
3.1.6 members of the committees;
3.1.7 guests.
3.2 Members of the World Board are expected to attend the World Conference. They speak and act in their capacity as members of the World Board but do not have the right of vote. A member of the World Board may not attend the World Conference as a delegate or as an observer of her Member Organisation.
3.3 Members of the committees may attend the World Conference. They may be consulted and invited to speak but do not have the right of vote.
3.4 Guests may be invited to attend sessions of the World Conference at the discretion of the World Board in cooperation with the Member Organisation in whose country the World Conference is being held.
3.5 Guests may speak by invitation of the chair of the World Conference, but do not have the right to vote.
3.6 Pursuant to sub-clause 11.4 changes to Bye-Law 3.1 shall be determined by a 75% majority of votes cast at a general meeting of the Full Members.
Programme and Agenda
3.7 The requirements as to the programme and agenda of the World Conference shall be set out in the Governance Handbook.
Rules of Procedure
3.8 The Rules of Procedure for the World Conference are based on the constitution and these Bye-Laws and on policy established from time to time by the World Conference. The World Board shall review the operation of the Rules of Procedure at the end of each World Conference in consultation with Member Organisations. In advance of each World Conference, the Rules of Procedure shall be circulated before the deadline for proposing resolutions.
The World Conference shall at the beginning of each of its meetings approve the Rules of Procedure proposed by the World Board. [For the avoidance of doubt, any resolution passed at a World Conference which amends the Rules of Procedure shall take effect from the end of that World Conference].
3.9 Member Organisations may table resolutions at the conference in accordance with requirements determined by the Rules of Procedure.
General meetings other than World Conferences
3.10 In the case of general meetings not being a World Conference, the dates and venue of the meeting shall be decided by the World Board. Except as otherwise provided for in the constitution and these Bye-Laws and to the extent that they are applicable, the provisions of the constitution and these Bye-Laws on World Conferences apply.
Bye-Law IV – World Board
Attendees at World Board
4.1 All sessions of the World Board shall be open to thefollowing:
4.1.1 the World Board;
4.1.2 the Treasurer of WAGGGS, if a Treasurer is not appointed from the Elected Trustees;
4.1.3 the chairs of committees who are not elected members of the World Board and who have this stated in their terms of reference;
4.1.4 the Chief Executive of WAGGGS;
4.1.5 the World Board may invite to its meetings as observers any persons whose presence may be considered desirable.
4.2 The attendees listed at Bye-Laws 4.1.2 to 4.1.5 shall not have voting rights.
Procedure at meetings of the World Board
4.3 In addition to the requirements at sub-clause 23.3 of the constitution additional requirements as to procedure at meetings of the World Board include:
4.3.1 the World Board shall have the right to ask everyone present, except a member of the World Board, to withdraw if any confidential question is to be discussed;
4.3.2 subjects not included on the agenda may only be raised by the consent of the majority of the World Board;
4.3.3 no questions of policy, other than those authorised by the constitution, shall be decided without reference to all Member Organisations;
4.3.4 all necessary papers shall be sent by the World Bureau as a matter of routine, to the Approved Persons and Regional vice-chairs;
4.3.5 updates on the work of the World Board shall be sent to Member Organisations.
Right of Appeal of the World Board
4.4 In case the performance of a member of the World Board giving rise to serious concerns, all efforts will be used to work towards the improvement of her performance. Before a vote is taken to remove a member of the World Board pursuant to sub-clause 16.1.1 of the constitution, the member of the World Board concerned shall be given the opportunity to be heard by the other members of the World Board. She may be accompanied at such hearing by a person of her choice before a decision is made.
The member of the World Board concerned may lodge an appeal with the WAGGGS’ Appeals Body against the decision to remove her from the World Board within a month after receipt of that decision. The decision of the WAGGGS’ Appeals Body shall be final.
4.5 An appeals body is established and shall be known as the WAGGGS’ Appeals Body. Its role is to decide in situations concerning appeals against the removal of member of the World Board or members of a Regional Committee. The WAGGGS’ Appeals Body shall have six members, appointed by the current World Board from amongst the membership of the two immediately previous World Boards.
All regions shall be represented on the WAGGGS’ Appeals Body.
It shall sit in a panel composed of three members drawn from the WAGGGS’ Appeals Body.
Bye-Law V – World Bureau
5.1 There shall be a World Bureau which shall serve as the secretariat of WAGGGS. Regional offices of the World Bureau may be established by agreement between the Regional Conference and the World Board.
5.2 The functions and management structure of the World Bureau shall be set out in the Governance Handbook.