26. Use of electronic communications
26.1 To WAGGGS
WAGGGS will comply with the requirements of the Communications Provisions in the General Regulations and in particular:
26.1.1 the requirement to provide within 21 days any Member Organisation on request a hard copy of any document or information sent to the Member Organisation other than in hard copy form;
26.1.2 any Member Organisation or member of the World Board of WAGGGS may communicate electronically with WAGGGS to an address specified by WAGGGS for the purpose, so long as the communication is authenticated in a manner which is satisfactory to WAGGGS.
26.2 By WAGGGS
26.2.1 Any Member Organisation or member of the World Board of WAGGGS, by providing WAGGGS with its or her email address or similar, is taken to have agreed to receive communications from WAGGGS in electronic form at that address, unless the Member Organisation or member of the World Board has indicated to WAGGGS its or her unwillingness to receive such communications in that form.
26.2.2 The World Board may, subject to compliance with any legal requirements, by means of publication on its website:
26.2.2.1 provide the Member Organisations with the notice referred to in clause 12.3 (Notice of general meetings);
26.2.2.2 give the World Board notice of its meetings in accordance with clause 23.1 (Calling meetings).
26.2.3 The World Board must:
26.2.3.1 take reasonable steps to ensure that Member Organisations and the World Board are promptly notified of the publication of any such notice or proposal;
26.2.3.2 send any such notice or proposal in hard copy form to any Member Organisation or member of the World Board who has not consented to receive communications in electronic form.
27. Keeping of Registers
WAGGGS must comply with its obligations under the GeneralRegulations in relation to the keeping of, and provision of access to, registers of its Member Organisations and members of the World Board.
28. Minutes
The World Board must keep minutes of all:
28.1 appointments of officers made by the World Board;
28.2 proceedings at general meetings of WAGGGS;
28.3 meetings of the World Board and committees of the World Board including:
28.3.1 the names of the members of the World Board and, where relevant, committee members present at the meeting;
28.3.2 the decisions made at the meetings; and
28.3.3 where appropriate the reasons for the decisions;
28.4 decisions made by the World Board otherwise than in meetings.