Platform Guide - Zoom Sessions

Zoom Sessions

Joining a Zoom session

1. Once you have clicked on the  ‘Join session’ button you will automatically be redirected to Zoom. You will see the message below. Please click the ‘Open Zoom Meeting’ button

2. After you have clicked the ‘Open Zoom Meeting’ button you will enter the waiting room. The host will let attendees in at the start and during the session (in case anyone drops off the call). In the waiting room you can test your speaker. 

Interpretation

Once in the Zoom meeting, you will need to switch on interpretation by clicking the Globe icon and then selecting your preferred language, see image below;

*Please note, you do not have to change your language when the speaker is talking in your preferred language

Renaming yourself in Zoom

You will need to rename yourself in the meeting, to do this please follow these steps

1. click on the Participants icon at the bottom of the screen. It is displayed as two people

2. This will bring up a side panel. You can then find your name, which will be at the top of the list of all participants and will have ‘(me)’ in brackets. You can then click the blue ‘more’ button and click rename. Please see images below;

   

    

3. We will ask you to rename yourself during the World Conference using the following format: Role_3 letter country code_name. This is important to help our Procedural Team and Tellers identify your role at the conference.
    

4. An example of this would be; 

   Head Delegates: HD_GBR_Georgina Anstee 
   Delegates: DEL_GBR_Georgina Anstee 
   Observers: OBS_GBR_Georgina Anstee 
   Guests: Guest_Georgina Anstee 

   You can find your 3 letter country codes here (NEED TO ADD WOCO COUNTRY CODES ONTO CAMPFIRE)

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   Changing your Zoom background

   To change your Zoom background you need to;

   1. Download the Zoom background and save it in your files. You can find the Zoom background at the bottom of this page.

   2. When you have joined the Zoom meeting, click on the on the arrow next to the camera icon at the bottom of the screen. When you have clicked on the arrow you will see a list of options. In this list you need to select ‘Choose Virtual Background…’

   

   3. Once you have clicked on ‘Choose Virtual Background…’ A panel will pop up. In this panel you need to click the ‘+’ button and ‘Add Image’, you can see this below;

   

    

   4. Once you have clicked Add Image, you will be able to see your files. In your files you can then find the Zoom background and either double-click on the image or press open to add the background;

   

    

   5. Once you have added the background you will see the preview of it in the panel. You can now exit the panel and the background will be applied;

   

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   Raising your hand on Zoom 

To raise your hand on screen, please follow these instructions:

1. Click on the heart button called ‘React’

   

    

   2. Once you click Reactions, you will see the display below where you can select raise hand

   

    

   3. Once you have raised your hand, you will see your hand raised on the left hand of your screen

   

    

   4. If you need to lower your hand, just click the ‘Lower hand’ button