7. Support for Member Organisations
Where a Member Organisation faces challenges in meeting their membership fee obligation, they should immediately notify their relevant regional staff and/or committee member.
The regional staff and/or committee member will provide appropriate advice in a timely manner in line with the Membership Fee Assistance Guidelines (Annex 1) with support from the Head of Membership and Regional Support, if required.
7.1 Payment Process Adjustments
Member Organisations who wish to request to pay their fees in instalments within the year or make payment by a different method other than bank transfer, should first approach their relevant regional staff contact to discuss this. Any request should be sent to the relevant regional staff contact before 31 January.
Where it is agreed that the Member Organisation can pay in instalments, a schedule of payments will be prepared, and the regional staff contact will work with the WAGGGS Finance Team to ensure all (including the Member Organisation) are clear of when the payments are due.
7.2 Membership Fee Assistance
Where appropriate, the regional team will support the Member Organisation to complete a Membership Fee Assistance Form, available in the four WAGGGS languages.
Applications will be reviewed by the Director of Finance and Head of Membership and Regional Support in the first instance and decisions will be taken in line with the WAGGGS Scheme of Delegation.
Wherever possible, Member Organisations will be informed of the outcome of their application within six weeks.
7.3 Opportunity to Contribute to Support Member Organisations
Member Organisations and other stakeholders, such as individual donors, are encouraged to consider providing financial assistance towards those Member Organisations facing financial challenges and struggling to meet their membership fee obligations. Donations can be made via the WAGGGS website.