6.4 Use of WAGGGS equipment and IT systems and storing data
Any Global Team member reproducing images and names they have taken for WAGGGS purposes (e.g., to produce a report or poster) must share a copy of the consent form with the communications team and provide a copy of the photograph to be stored in a secure location for a maximum period of four years.
This Standard is being met when…
- All WAGGGS Global Team members have read and understand this guidance, completed relevant training and are made aware of the WAGGGS Capturing the Voice of Girls guidance and email and IT policy
- Informed consent is collected for all images/videos
- Consent documentation is stored securely alongside the data, stories and/or photos
- Images and stories are held securely, and access restricted to the minimum number of people.
- Consent is provided for use of images and stories over a 4-year period after which the images/stories are archived or destroyed unless consent extension is gained.