4.8 Travel
WAGGGS hosts a range of International Experiences for girls and young women, this includes visits to World Centres, participation at international events, conferences, training, and advocacy meetings that require travel. WAGGGS Staff and volunteers also represent the organisation in external events. Minimum requirements for travel to participate in any WAGGGS activities or WAGGGS representatives to external events include:
- Travel arrangements must be organised well in advance of the travel date to ensure the participating child/young person and their parent/guardian are fully informed, consulted and agree to the arrangements in writing.
- A brief must be provided to the participant, and their parent/guardian if under the age of 18 years, to explain the programme of activities that they are travelling to. Ample time must be given to allow the participant or parent/guardian to ask questions or clarify anything related to the proposed schedule.
- A protocol document must be shared with relevant personnel, participants, and their parents/guardians that details information like the scope of WAGGGS’s responsibilities for children and young people during the activity, pre-departure checklists (e.g., WAGGGS Code of Conduct, consent forms, medical history recorded, emergency contact information, etc.), scheduled check-in times, methods for checking in, escalation procedures for missed checkins,
sleeping arrangements, etc. - After travelling home from the activity participants are given the opportunity to debrief and feedback on what they feel could be improved to ensure their safety, well-being, and overall experience.
This standard is being met when…
Youth
- Understand and are aware of the conduct expected of WAGGGS Global Team members, the steps WAGGGS takes to reduce risks and ensure their safety and well- being
- Feel able to shape the activities and events they take part in at WAGGGS and raise any concerns they may have
- Can access information in an accessible format and languages which meet their learning needs
- Can give feedback about their experiences and ideas for how it can be improved
WAGGGS’
- Staff and volunteers with designated safeguarding responsibilities receive enhanced safeguarding training
- WAGGGS Global Team members understand the risks associated with working with girls and young women, how to manage them and what to do if they have a safeguarding concern
- Appropriate permissions and consent is obtained and data is managed in line with best practice data protection guidance
- We are assured that all digital and physical spaces for children and young people are monitored, safe and promote quality experiences