Dear friends,
We are pleased to share with you World Conference Circular 9.
Document 1b: Rules of Procedure (previously circulated in Circular 5 on 13 March 2023)
We are pleased to share with you again for ease of reference Document 1b: Rules of Procedure, which was previously circulated in Circular 5 on 13 March 2023.
World Conference Programme and Agenda
We are pleased to share with you Document 2: World Conference Programme and Agenda. This paper also contains some logistical information which we hope will assist you to prepare for Conference.
An Information Pack about the Get Ready for Governance Programme for youth attending World Conference has already been circulated to those under 30 years of age who have expressed interest this week. Please see the document here if you would like further information.
WAGGGS Triennial Report 2021-2023
Take a look back at the achievements and financial updates of the Movement over the last three years here.
WAGGGS Global Strategy 2024-2029
Following extensive consultation, we are pleased to share with you Document 4c: WAGGGS Strategy 2024-2029. This paper is in two parts with initial context information at the start, followed by the strategy. We are also sharing a summary of the feedback received on the second draft of the document and how this has been addressed in the latest version.
Election Booklet (previously circulated in Circular 8 on 26 April 2023)
Remember the World Board Election Booklet is where you will find information about the sixteen candidates standing for election to the World Board at the 38th World Conference and details of how to connect directly with them on Campfire.
WAGGGS has organised online ‘Meet the Candidate’ sessions to enable Member Organisations to get to know the candidates better and ask questions ahead of the World Conference:
Meet the Candidates – Session 1: Saturday 10 June at 11am UTC
Huda Al Matroushi, Helga Mutasingwa, Josephine Mwangi, Sharrada Segeran, and Antonia Yip
Click here to register for session 1
Meet the Candidates – Session 2: Saturday 17 June at 1pm UTC
Leila Aiboud, Lilian Damie, Monika Dreik, Emna Fitouri, and Pamela Rice
Click here to register for session 2
Meet the Candidates – Session 3: Saturday 24 June at 1pm UTC
Maryam Isa Ahmed Abdulaziz, Luluwah Jouher, Fiona Lejosne, Miriam Nyoni, Signe Obel and Anar Patel
Click here to register for session 3
Proposed Motions (Constitutional and non-Constitutional)
Thank you to the Member Organisations that submitted Proposed Motions to the Procedural Team. You can now view it here: Document 6b: Proposed Motions (Constitutional and non-Constitutional)
Proposed Motion 5 is the World Board’s recommendation to approve Croatia as a new Member of WAGGGS. We acknowledge the hard work of the proposed new Member and thank all the staff and volunteers who have supported them to reach this point over the years. As we only have one Membership change to propose we have included it here, rather than in a separate Conference paper.
Call for Amendments to non-Constitutional Motions
We invite Member Organisations to review the non-Constitutional Motions. If you would like to propose an amendment to these, please complete the Proposed Amendment Form and return it by email to [email protected] by 20:00 (EEST) on Thursday 27 July 2023.
Bids to host the 39th World Conference
We are delighted to share the three bids we have received from Cambodia, Ghana and Tunisia. We thank them for developing their bids and wish them good luck at Conference.
Membership Fee Proposal 2024-2026
We are pleased to share Document 8b: Membership Fee Proposal 2024-2026. No significant changes were made following review by, and feedback from, Member Organisations on the first draft. Only minor numerical adjustments were required where some Member Organisations reported additional information.
We appreciate that there have been significant changes in fees for some Members and the World Board and regional teams are liaising with these countries in advance of Conference. Please contact [email protected] if you would like to discuss any specific queries ahead of Conference.
All documents can also be viewed on Campfire here.
Visa Information
Citizens of EU countries, some Commonwealth countries and the USA do NOT need a visa.
Schengen visa holders are allowed to enter the Republic of Cyprus. If you apply for a Schengen visa you will need to apply for a multiple Schengen visa. If you require a visa to visit Cyprus, you will need to apply for a visa through your country’s Cypriot Consulate, Embassy or High Commission.
The Cyprus team have negotiated with The Ministry of Foreign Affairs in Cyprus, and they have now authorised the Embassy/ Consul to receive a reduced fee of 40 Euro instead of 80 Euro.
Please apply for your Visa immediately and if you are having any issues with your Visa application, please contact [email protected]
Travel Information
Once you have registered for the conference, please remember to inform us of your travel details so we can prepare for your arrival. You can do this by completing the Travel Information Form which each registered person will have been sent by email. The form is in Arabic, English, French and Spanish. Each person in your delegation must complete a form. We will arrange airport collections and departures based on this information.
Hotels
Please ensure that you have secured your accommodation for the Conference. Cyprus Girl Guides Association had block reserved accommodation but the deadline for this is now passed and so it is vital that you make your arrangements immediately if you have not already done so. Please note that WAGGGS does NOT book hotels for delegates (unless funded via a grant), Please refer to the Booking Pack to see the recommended hotels.
Pre and Post Tours
You can now book pre and post tours on the website developed by the Girl Guides Association of Cyprus www.cywagggs2023.com
Deadline Reminders:
29 May 2023: deadline for Travel Information Form
31 May 2023: deadline for Medal of Service nominations and deadline for payment of registration fees
If you have any questions, please do not hesitate to contact us by email at [email protected].
Yours in Girl Guiding and Girl Scouting,
World Conference Planning Team
